Cycle 8 (2016-2017) Position Descriptions and Collective Structure

Job Descriptions for All SSC Director Positions:

All SSC members work in partnership to actualize SSC-wide campaigns, manage the Sustainability Resource Center, and maintain healthy Collective dynamics through shared leadership.

  • TIME COMMITMENT:
    • Commitment of 15-20 hours per week.
    • Participate in mandatory 2-hour weekly staff meetings;
    • Participate in at least 1 weekly Steering Group meeting;
    • Attend at least 3 office hours per week in the SRC
    • Engage in one-on-one’s with fellow SSC members;
    • Attend quarterly staff retreats (mandatory);
    • Must be available on occasional evenings and weekends;
  • RESPONSIBILITIES:
    • Hold a voting role in decisions pertaining to operations and activities, including but not limited to budget allocations and staff hiring;
    • Participate in developing internal documents and procedures of the SSC;
    • Build and maintain connections with students, staff and faculty members who are allies to the SSC;
    • Assist in facility maintenance including, but not limited to basic cleaning, furniture rearrangements, and supply inventory;
    • Submit quarterly and end-of-year evaluation of your collective experience to give an overall assessment of your position and provide recommendations for future improvements.
    • Provide support to Sustainability Program Office staff and interns in order to maintain a collaborative relationship within the Sustainability Resource Center;
  • PROFESSIONALISM AND COLLABORATION:
    • Bring an open mind to SSC meetings and respect community values and guidelines;
    • Fully engage in activities that facilitate holistic development, which may involve personal and emotional investments beyond job-specific duties;
    • Work with fellow directors to stay up-to-date on all collective activities and maintain accountability within the collective structure
  • Other duties as agreed upon by Collective.

 

Specific Job Descriptions

Director of Internal Development

  • Co-run the planning committee for Fall retreat (directors only), Winter retreat (for directors and interns) and Spring retreat (current and future directors)
  • Help maintain collective accountability by creating and implementing the following:
    • Evaluations (once a quarter)
    • Sign in sheets for office hours
    •  Absence requests forms
    •  Re-evaluate language for SSC firing policy
  • Facilitate internal communication in the collective, including developing workshops about communication styles, initiating clearance meetings, etc.
  • Provide support to Sustainability Office staff and interns in order to maintain a collaborative relationship within the Sustainability Resource Center.
  • Pair up directors for biquarterly one-on-one meetings and ensure that they schedule their one on ones. Ideally, schedule meeting between director who may not normally talk to each other.

Director of Operations and Resources

  • Co-run the planning committee for Fall retreat (directors only), Winter retreat (for directors and interns) and Spring retreat (current and future directors)
  •  Send out blank agenda the Friday before staff meeting every week to the SSC Internal Listserv. Make sure the agenda is shared “can edit” for directors and “can view” for interns   
  •  Send list of RR’s from staff meeting notes via email to SSC staff listserv by Tuesday morning
  •  Each project director must host a minimum of two programs, events, or outings per quarter relating to their campaigns or projects that can be either collective-specific or inclusive of the UCSD/San Diego community.
  •  Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.
  •  To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.
  • Manage the SRC student space and its resources:
    • Reusable Dishware Program
    • SSC Library – cataloging and lending system
    • Button & Notebook Maker
    • Printer & Computers
    • Displays
    • Space Reservations

Project Director (Plastic Water Bottle Ban)

  • Each project director must host a minimum of two programs, events, or outings per quarter relating to their campaigns or projects that can be either collective-specific or inclusive of the UCSD/San Diego community.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.
  • Work collaboratively with entities affected by the ban, including but not limited to the Associated Students, Academic Senate, Vice Chancellors, University Center Advisory Board (UCAB), University Center (UCEN), and Housing Dining and Hospitality (HDH).
  • Initiate campaign-related projects, tactics, goals, and strategies specifically on the project that the given director was assigned to (fossil fuel divestment), and enlist help of other directors and interns as needed.
  • The project director is encouraged to help other directors and/or interns with their campaigns, committees, and events.
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.

Project Director (Divestment)

  • Projects of the director will align with the designated focus of the statewide Fossil Free UC campaign.
  • Each project director must host a minimum of two programs, events, or outings per quarter relating to their campaigns or projects that can be either collective-specific or inclusive of the UCSD/San Diego community.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.
  • Work collaboratively with CSSC (California Student Sustainability Coalition) and keep a working relationship with the CSSC Fossil Free Chair (To be determined). Must be involved in conference calls with divest organizers from the other UC’s in order maintain relationships and link with the larger campaign.
  • Initiate campaign-related projects, tactics, goals, and strategies specifically on the project that the given director was assigned to (fossil fuel divestment), and enlist help of other directors and interns as needed.
  • The project director is encouraged to help other directors and/or interns with their campaigns, committees, and events.
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.

Project Director (Consumer Waste)

  • Projects of the director will align with the designated focus of reducing waste in the UCSD Housing, Dining, and Hospitality (HDH) sector.
  • Each project director must host a minimum of two programs, events, or outings per quarter relating to their campaigns or projects that can be either collective-specific or inclusive of the UCSD/San Diego community.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.
  • Work collaboratively with Housing, Dining, and Hospitality and keep a working relationship with the HDH Sustainability Manager (Krista Mays). Must meet with or contact a HDH employee or administrator a minimum of two times per quarter to help implement projects or goals of consumer waste reduction.
  • Initiate campaign-related projects, tactics, goals, and strategies specifically on the project that the given director was assigned to (non-reusable dishware ban), and enlist help of other directors and interns as needed.
  • The project director is encouraged to help other directors and/or interns with their campaigns, committees, and events.
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.

Project Director (Transportation Justice)

See link for Transportation Committee Charter:

http://studentsustainability.ucsd.edu/transportation-justice-committee-chair-charter/

  • Projects will align with the designated focus of advocating for alternative modes of transportation on-campus for undergraduate students
  • Each project director must host a minimum of two programs, events, or outings per quarter relating to their campaigns or projects that can be either collective-specific or inclusive of the UCSD/San Diego community.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.
  • Must work collaboratively with AS MOVES Commission and the Transportation Services Department at UCSD to help realize director’s goals and/or objectives. Must meet with or contact Curt Lutz or Charles Kindred from UCSD’s Transportation Services department to touch base on current issues of transit and the progress of transportation plans on-campus. Must also contact Campus Community Planning Committee staff (Robert Clossin or Elyse Sanchez) to touch base on on-campus planning projects regarding transportation
  • Must oversee maintenance of three of the Bike Fixit Stations, specifically Pepper Canyon station, Library Walk station, and RIMC station. Must contact Bob Aldrich from Dero Bikes when one of these three stations is malfunctioning
  • The project director is encouraged to help other directors and/or interns with their campaigns, committees, and events.
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.

Director of Peer Education (2 positions open)

  • Acknowledge and maintain collective-wide intersectionality by keeping up to date on the seven SSC categories & how they relate to the campaigns
  • Initiate education-related projects and enlist help of other directors as needed
  • Support Project Directors in their campaign work, developing educational projects for outreach
  • Work collaboratively with the other Director of Peer Education, including weekly one-on-ones
    • Partnerships are for support and accountability as well as to give another voice in deciding what work will be carried out
  • Weekly meetings with Peer Education Interns
  • Educate collective through workshops, media sharing, movie screenings, etc. on information related to the SSC campaign and the impact of these issues on and off campus
  • Educate student body through workshops, social media, movie screenings, etc. on information related to the SSC campaign and the impact of these issues on and off campus
    • Minimum of two student education events per quarter
  • Participate in at least two working groups
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.

Director of Community and Outreach (3 positions open)

Internal

  • Attend different student organization meetings to relay information about our campaigns
  • Gathering volunteers for SSC projects (transportation, fossil fuel divestment, plastic water bottle ban, and consumer waste reduction), moving administrators to a more active position on the spectrum of allies
  • Connect student organizations’ efforts to SSC campaigns and spread information about opportunities for collaboration among student organizations, AS, and college council
  • Initiate education-related projects (in the form of workshops, film screenings, etc) and enlist help of other directors as needed
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.

External

  • Act as chair (or co-chair) of the SSC Clean Energy working group with the Sierra Club
  • Reach out to and build relationships with environmental and social justice organizations in the San Diego area to bring workshops and resources to campus for UCSD students
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.

ISC

  • Act as co-chair of the Inter-Sustainability Council at UCSD
  • Co-organize “Green Talks” event in Spring Quarter with Intersustainability Council (ISC) and Sustainability Office
  • Organize quarterly People Power Mixers with other sustainability-minded organizations to network and organize around achieving environmental justice on campus
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.

Director of Digital Media

  • Design flyers and other print materials using Adobe Photoshop, Illustrator, InDesign, and/or Canva to publicize SSC campaign works, events, and other information
  • Create data visualizations through infographics, charts, and graphs on sustainability enlisting the help of other directors
  • Create other graphic designs as necessary for Collective projects and/or campaigns, including but not limited to, bookmarks, logos, plaques, stickers, labels, videos, and presentation and workshop materials
  • Complete Imprints form with AS Advisor and Daily Operations Manager, Staff Director of AS, and the Finance Manager
  • Collaborate with the SSC Director of Finance and TGIF for funding logistics
  • Coordinate with Imprints at the UCSD bookstore
  • Broaden the SSC’s social media presence by creating content for the SSC’s Facebook, Twitter, Instagram, and website
  • Create and advertise events on Facebook for SSC campaigns, including the photos and descriptions. Regularly post these events on SSC pages as well as Facebook groups affiliated with UCSD.
  • Work collaboratively with the Director of Marketing
  • Rearrange designated tasks with Director of Marketing in a way that evenly distributes the work and acknowledges each director’s strengths

Director of Marketing

  • Initiate marketing projects to make marketing more effective and sustainable
  • Organize timing/implementation of various marketing strategies through an overall calendar of events, including:
    • Flyering, chalking, emailing professors and other organizations
  • Identify strategic marketing locations/connections, such as
    • UCEN and PC marketing opportunities, individual college advertisements, non-SSC on-campus sustainable events, local companies/organizations, etc
  • Encourage project directors to strategize on timing of events, plan far in advance; work with these directors on building a marketing plan and timeline for their event so as to best anticipate event needs
  • Maintain the SSC website with up-to-date information on hiring periods, volunteer opportunities, event information, and information about the collective and its members as a whole. This includes:
    • TGIF application info
    • Director spotlight with bios/headshots
    • List of organizations that host volunteer opportunity
    • Information on working group meeting times

Director of Finance and The Green Initiative Fund (TGIF)

  • Draft and submit AS budget at beginning of the year and ensure the Collective stays within that budget for all three quarters.
  • Work with Student Life Business Office, the A.S. Advisor and Daily Operations Manager, and the A.S. Financial Controller to ensure the collective is following UCSD policies with a well-managed budget.
  • Coordinate SSC funding for projects, conferences, events, allocations, and reimbursements
  • Hold at least one TGIF information session in Fall and Winter quarters
  • Work with the Marketing Director to publicize TGIF in Fall and Winter quarter
  • Recruit other Directors to form a TGIF committee for Fall and Winter quarter TGIF-funded projects
  • Manage the TGIF application, selection process, and funding allocation through UCSD administration
  • Provide guidance and support to TGIF interns. Help them set up meeting times with existing TGIF projects in order to get photos and descriptions of TGIF projects’ progress for publicity purposes.
  • In Spring quarter, hold a TGIF banquet for all the project teams.
  • In Spring quarter, help hire new directors of TGIF & Finance, have at least two training meetings with each new director, and provide all new TGIF & Finance directors with a detailed information packet on TGIF & Finance.
  • Must have a minimum of two one-on-ones with another director of your choosing per quarter in order to foster partnerships with other directors for support and accountability as well as to give another voice in deciding what work will be carried out.
  • To prepare for working as a director and to familiarize yourself with environmental and social justice issues, all directors must complete summer coursework by the beginning of the academic year.

To apply for the 2016-2017 SSC cycle, fill out the application below. Apps are due by April 8th.